Free Time Zone Tool
International Meeting Planner
Find the best meeting time across time zones
Compare working hours across cities and find a time that works for everyone — without doing the time-zone math yourself.
Add the city of everyone attending and pick the actual meeting date. The planner compares each participant's local working hours and shows the windows where those hours overlap, using the time zones that apply on that date.
Working hours overlap
Best meeting times
Ranked by how well each slot fits everyone's working hours.
Current local times
Live local time for every location in your plan.
Traveling to the meeting?
Need to be there in person? Calculate when you need to leave and which flight window gets you there on time.
How to schedule meetings across time zones
Scheduling across time zones fails for two reasons: the offset between cities is not fixed, and everyone's working day starts at a different absolute moment. The planner handles both. It converts each participant's working hours into a single shared timeline, then looks for the windows where those hours overlap. To line up just two cities side by side instead, use Compare Time Zones.
Because offsets shift with daylight saving time, the calculation runs against the meeting date you select rather than today. A slot that works in January may sit an hour off in July, and the planner reflects that automatically.
Sometimes no window falls inside everyone's normal working hours. When that happens, pick the least disruptive workable time rather than forcing an impossible one — and if the meeting repeats, many teams rotate which location takes the early or late slot, so the same people are not always the ones inconvenienced. That rotation is a habit for the team to keep: the planner calculates whatever date you give it and does not track meeting history or manage recurring schedules.
How the International Meeting Planner works
Add locations
Enter the cities where meeting participants are located.
Set working hours
Choose the normal working hours for each participant.
Find the best overlap
The planner compares the time zones and recommends the most convenient meeting times.
Frequently asked questions
What is the best time for an international meeting?
The best time is the one inside every participant's working hours. Across Europe and North America that usually falls in the early afternoon in Europe; add Asia-Pacific and the window narrows to the European morning or evening. The planner finds it for your specific set of cities rather than assuming a rule. For a closer look at how this plays out specifically between the US and Europe — including how it shifts by US region and around daylight saving changes — see our guide to best meeting times between the US and Europe.
How do I schedule a meeting across multiple time zones?
Set each participant's working hours, pick the meeting date, and let the planner compare them on a shared timeline. It ranks the candidate slots by how many participants stay inside their working day, so you can see the trade-off before you send the invite.
Does the meeting planner account for daylight saving time?
Yes. Offsets are resolved for the meeting date you select, using each city's own daylight saving rules, so a plan made months ahead still lands on the right local time.
Can I compare more than two time zones?
You can compare between two and six locations at once. Each one gets its own working hours and appears in the recommendations, the overlap timeline and the world clock.
How are the best meeting times calculated?
Every half-hour of the day is scored against each participant: fully inside working hours scores highest, partly inside less, early morning and evening lower, and the middle of the night lowest. The meeting fit percentage blends the average score with the worst individual score, so a slot that is convenient for most but unreasonable for one person does not win.